ERP systems
A balance on screen that matches the shelf
The gap between the system balance and the shelf causes most stock problems: selling an item that ran out, or a count revealing differences nobody can date. The answer is recording every movement as it happens.
The module
What the stock module covers
From supplier receipt to goods issued.
Items and movement
- Items with barcodes and multiple units of measure
- Warehouses, branches and locations within a warehouse
- Receipts, issues and transfers between warehouses
- Batch tracking and expiry dates where needed
- Serial numbers for the items that require them
Control and costing
- Reorder levels with alerts before running out
- Periodic counts, reconciliation and documented adjustments
- An approved costing method applied consistently
- Reporting on dead and slow-moving stock
- A direct link to sales and purchasing
Where the error starts
Differences start from an unrecorded movement, not theft
When count differences appear, suspicion goes straight to loss or theft, while most of it is movement that was never recorded: a sample that went to a client, a damaged item thrown away, a return that came in with no paperwork. The system fixes this by requiring a document for every outward movement, however small or urgent.
Movements we always record
Reporting
The numbers that expose dead stock
Three reports before the next purchase decision.
Item turnover
How many times an item sold in the period, separating the fast movers from capital asleep on a shelf.
Dead stock
What has not moved within a window you set, at book value, because a clearance decision needs a figure.
Count variances
The gap between system and shelf per warehouse and item, with the movement that caused it where one exists.
Questions
About the stock module
Does it work with barcodes and handheld scanners?
We have an online store. Does stock sync?
How do we count without stopping work?
Start here
Tell us about your project
Send us two lines about what you need on WhatsApp. We reply, book a short scoping call, then send a written plan with cost and timeline before you commit to anything.