CRM systems
A project whose true cost you know before handover
Contracting firms usually discover a project lost money after it finished, once the invoices are finally gathered. The problem is not the accounting, it is the timing: cost is recorded late and compared to budget late. The system makes that comparison live, per line item, at every stage.
Modules
What the contracting system runs
From contract to final payment certificate.
Project and delivery
- A project with stages, items, quantities and a programme
- Progress per item reported from the site
- Variation orders documented with their contract impact
- A daily report of labour, plant and weather
- Photos and documents tied to a specific stage
Money and suppliers
- Periodic payment certificates on approved progress
- Subcontractor agreements and their payments
- Retentions, guarantees and their release dates
- Actual cost against budget for every item
- An alert when an item passes a threshold you set
From the site
The system fails if its data is entered from the office
Contracting systems fail when the site engineer must return to the office to enter the day's data. It gets entered from memory three days later, and loses both accuracy and value. We build entry to happen on site, from a phone.
What gets entered on site
Reporting
Actual against planned, as it happens
Three reports before it is too late to act.
Cost variance per item
The gap between estimate and spend, line by line rather than at whole-project level where an overrun hides until handover.
Progress against programme
What has genuinely been completed versus what was due by this date, with site photos and a signature.
Variation orders
The effect of each variation on budget and duration, documented before the work rather than during the claim.
Questions
About the contracting system
Does it work on sites with no network coverage?
Does it connect to the accounting system?
We run several projects at once.
Start here
Tell us about your project
Send us two lines about what you need on WhatsApp. We reply, book a short scoping call, then send a written plan with cost and timeline before you commit to anything.